Equity accounts setup for S-Corp.

Jun 30, 2005 5 Replies

I am new to Quickbooks and accounting, and would like to know how to properly set up equity accounts for an S-Corp.


  1. Should capital stock be subaccounted per shareholder? I.e. is there a need to keep track of capital stock per shareholder? Ownership interest is already specified in organizational meeting minutes and corporate records, is there a need to keep track of it in accounting database as well?


  1. How to account for additional capital contributions during the lifetime of the corporation? Should I set up separate account for that? Should it be subaccounted per shareholder? (Assuming that all subsequent capital contributions will be made in proportion to original stock ownership).

  2. How to account for owner draws (distributions)? Just debit Retained Earnings or to create a separate account for that purpose (with subaccounts per shareholders)? If there is a separate account for distributions, how to deal with ever-accumulating negative balance on it?

Thanks in advance!


subaccounts

setting up and using s-corp equity accounts in quickbooks is described in the help index function but you should also consult with a local tax accountant as "equity draws" or non-salary distributions has income tax implications that may cause you problems later.

Not required.

It is not the norm.

Siggle account called Additional Contributed Capital will sufice.

See responses to your prior posts. You should also be discussing this with your accountant.

Thanks! I am aware of the tax implications, I just didn't know how exactly to set up my accounts in QB for S-Corp. I did not find any QB help topic which would discuss equity accounts at much depth, hence I posted my questions.

When I used Quickbooks to account for a 4 person S corp, I found it more convenient to carry a separate equity account for each individual. I can't remember now whether I further broke it down between earnings and draws, but I don't think I did.

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