How to document and handle a paycheck that should not have been issued

- M
- Mike Webb
  
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posted
19 years ago

Tue, Apr 12, 2005 5:59 PM

Just found out that one of our field technicians should have been stopped on the payroll as of 28 Feb 2005 (we pay once per month), but I have already paid her through 31 March, and have sent in her portion of the state and federal taxes.

I could sure use some recommendations on how to document this in QB (we use QB 2003 Pro for NonProfits), as well as how best to handle the taxes we've sent in. If we have to ask the accountants, which I'll do if needed, then we incur a charge -- I'd rather try to handle this without that.

TIA,

- L
- Lost in Missouri
  
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posted
19 years ago

Tue, Apr 12, 2005 8:47 PM

A call to the IRS or your State office should give you some free help on fixing this problem. You haven't really told enough here for anyone to do much but guess.

For example you didn't state if you filed your quarterlys or if you've just made monthly deposits or ???

- M
- Mike Webb
  
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posted
19 years ago

Tue, Apr 12, 2005 9:26 PM

You're right about the IRS or state offices. Guess I was looking for an easy way out.

We file taxes through monthly deposits. I handle the payroll and get it and the federal taxes to the bank via on-line transaction. The employee in question is alrady sending us a check for the amount of the erroneously issued paycheck, and I'm sure we just make an adjustment to the monthly deposit sent in for federal taxes. Is there anything I'm missing?

As for QB, I cancel the paycheck in the Check Register, and I assume that the taxes will be adjusted behind the scenes so when I pull up a new Transaction detail by Account report for payroll, I'll see everything as it SHOULD be.

Anything I'm missing?

Mike