I trying to understand the Gross Sales and Services field (Box 1) on NY State and Local Annual Sales and Use Tax Return ST-101. I use Quickbooks and I am not sure if I am supposed to use the figure from the Gross receipts and sales from the Quickbooks Income Tax Summary report or the Total figure from the Sales Tax Liability report which would include all sales taxable and nontaxable. The figures from them are different. The Total in the Sales Tax Liability are much higher since the figure also includes reimbursed expenses, which is not considered income subject or to sales tax The Gross receipts and sales of the Income Tax Summary in Quickbooks does not include reimbursed expenses rightfully. I know I don't actually get taxed in the gross figure, only the taxable sales but want to know what NYS wants to see on the sales tax form.
Thanks in advance, Adam