How do I batch print checks

I am a new user to Peachtree Accounting 2005 and used to use QuickBooks Pro. Like Quickbooks, can I input the bills as they arrive and then select those I choose to print and then print all at once? Currently, I am having to hold onto the bills, then when I am ready to print the checks, I input in the Write Check Screen and press print, then repeat for every check I print.

Reply to
Cyndi
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There are two ways.

One:

Enter the checks under Task | Write Checks or Tasks | Payments (required to apply checks to A/P invoices and or expenses) with no data in the check number field (flags checks as unprinted). From the Reports menu select Accounts Payable... and double click on the Disbursements Checks folder. Then double click on your check form. Set the Last date for which checks will print: field to the date you assigned the checks during entry. When you click OK printing will begin. If any checks were entered with a zero dollar amount by mistake a voided check will be printed.

Two:

Use Purchase/Receive Inventory on the Tasks menu to enter the bills. Use the bill date for the invoice number when you do not have one (no invoice should have a blank invoice number). Insure that the accounts payable account (accrual method of accounting only) is set to an account of type Accounts Payable.

Then click Select for Payment on the Task menu. Select the sub menu Paper Checks... (ver. 2006 and later only). Fill out the fields accordingly. Checks will not be issued for invoices which are due after the date specified in the Invoices Due Before field. Checks will also not be issued for invoices if you still qualify for a discount after the date specified in the or Discounts Lost By: field. If your default vendor discount rate and the discount rate for all vendors is 0% set this field to a date way in the feature (say one month out) to insure all bills are paid. Click OK.

In the next screen choose which invoices to pay (place a check next to each invoice), a cash account and a discount account. Note that by default any invoices with a credit balance will not be checked. You will need to check any credit invoices that are for vendors for which non credit invoices exist to remit the proper amount.

Click the print button and in the Print Forms dialog box chose the appropriate check form and printer. When you click Print a second time printing will begin with one check per vendor regardless of the number of invoice being paid. If Peachtree cannot fit all of a single vendor's invoices being paid on one remittance stub it will print additional checks marked void with the remaining invoices listed on those checks' remittance stubs.

If you using the accrual method of accounting, then when you are all done the total A/P balance on a balance sheet as of the checks' date should equal the total at the bottom of an A/P report as of the same date.

Reply to
Lila Godel

replying to Lila Godel, pderosa849 wrote: it numbers my batch checks backwards , how do I change that ?

Reply to
pderosa849

You cannot change how the checks are numbered. To get the correct check numbers assigned you need to reorder your checks before you put them in your printer.

Reply to
Lila Godel

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