I am a new user to Peachtree Accounting 2005 and used to use QuickBooks
Pro. Like Quickbooks, can I input the bills as they arrive and then
select those I choose to print and then print all at once? Currently,
I am having to hold onto the bills, then when I am ready to print the
checks, I input in the Write Check Screen and press print, then repeat
for every check I print.
There are two ways.
Enter the checks under Task | Write Checks or Tasks | Payments (required
to apply checks to A/P invoices and or expenses) with no data in the
check number field (flags checks as unprinted). From the Reports menu
select Accounts Payable... and double click on the Disbursements Checks
folder. Then double click on your check form. Set the Last date for
which checks will print: field to the date you assigned the checks
during entry. When you click OK printing will begin. If any checks
were entered with a zero dollar amount by mistake a voided check will be
Use Purchase/Receive Inventory on the Tasks menu to enter the bills.
Use the bill date for the invoice number when you do not have one (no
invoice should have a blank invoice number). Insure that the accounts
payable account (accrual method of accounting only) is set to an account
of type Accounts Payable.
Then click Select for Payment on the Task menu. Select the sub menu
Paper Checks... (ver. 2006 and later only). Fill out the fields
accordingly. Checks will not be issued for invoices which are due after
the date specified in the Invoices Due Before field. Checks will also
not be issued for invoices if you still qualify for a discount after the
date specified in the or Discounts Lost By: field. If your default
vendor discount rate and the discount rate for all vendors is 0% set
this field to a date way in the feature (say one month out) to insure
all bills are paid. Click OK.
In the next screen choose which invoices to pay (place a check next to
each invoice), a cash account and a discount account. Note that by
default any invoices with a credit balance will not be checked. You
will need to check any credit invoices that are for vendors for which
non credit invoices exist to remit the proper amount.
Click the print button and in the Print Forms dialog box chose the
appropriate check form and printer. When you click Print a second time
printing will begin with one check per vendor regardless of the number
of invoice being paid. If Peachtree cannot fit all of a single vendor's
invoices being paid on one remittance stub it will print additional
checks marked void with the remaining invoices listed on those checks'
If you using the accrual method of accounting, then when you are all
done the total A/P balance on a balance sheet as of the checks' date
should equal the total at the bottom of an A/P report as of the same date.
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