At end of year we had one customer that had a surplus balance. We wanted to get that balance out of Accounts Receivable and into an Asset account for customer overpayments. Then at the beginning of the next year we wanted to move that back into Accounts Receivable and let the surplus payoff a future transaction.
The problem is Quickbooks now shows both journal entries to remove and add back the amount of the surplus balance in Accounts Receivable. Even though they should zero each other, the transactions remain in Accounts Receivable. How do I get them to clear?
I understand the A/R is probably a "managed" account that doesn't like to have direct transactions made against it. For the future, how should situations like this be transacted? I don't want to leave the positive A/R for any customer in A/R because the accountant uses an accrual to cash conversion method that ends up taking the surplus payment as income, when in fact it is just an asset.