I run a small business, and do the accounts myself. However I have come across something I am confused with this time.
I purchase small amounts of goods from the USA. Lets say I have two invoices from Company X,
25/09/03 Invoice A $5000Now, lets say I pay them as follows (credit)...
25/08/03 Payment A $2500 25/10/03 Payment B $2500Now, if my accounting year runs to up September, I would want to include these invoices as part of cost of goods, however I don't know how much I paid for them until I have paid for them (if you see what I mean). Now lets say the exchange rate has moved about quite a bit from Aug to Oct. How much should I put down that these invoices cost me in Sterling? Should I use the exchange rate on payment date? We often pay in two installments, half when the goods are ordered, then they are made and dispatched, and then half when the goods arrive. In those cases should I work out an average of the exchange rate ?
Any answers appreciated.