We're pre-paying with cashier's checks and wires usually a week or two
before we recive invoices so I simply go into write a check, put all the
relevant info in there, deleting the check number and typing in WIRE or
Cashier's Check number, then under expenses I select accounts payable and
the vendor under customer/job (and if it's a wire I add the fees under our
bank fees account). Then when the invoice comes in I put it into the system,
the go to pay bills and apply the credit to the bill.
Also if I'm paying for an invoice already in the system with a wire or
cashier's check I usually still put the payments in the same way as above
and apply the credit to the bill since the pay bills feature only lets me
select check or charge.
And I also assume that if I pay with cash I follow the same procedures as