Can someone just give me a quick yes or no if I'm doing this properly?

We're pre-paying with cashier's checks and wires usually a week or two before we recive invoices so I simply go into write a check, put all the relevant info in there, deleting the check number and typing in WIRE or
Cashier's Check number, then under expenses I select accounts payable and the vendor under customer/job (and if it's a wire I add the fees under our bank fees account). Then when the invoice comes in I put it into the system, the go to pay bills and apply the credit to the bill.
Also if I'm paying for an invoice already in the system with a wire or cashier's check I usually still put the payments in the same way as above and apply the credit to the bill since the pay bills feature only lets me select check or charge.
And I also assume that if I pay with cash I follow the same procedures as above.
Add pictures here
<% if( /^image/.test(type) ){ %>
<% } %>
<%-name%>
Add image file
Upload
Chuck wrote:

Why bother with the bill and a 2 step reverse order process?
You can record expenses 2 ways: a) write check b) Enter bill>>>>Pay bill.
The only time you need to do (b) is when you pay the bill AFTER the bill arrives. The bill in A/P serves as a reminder to pay the bill at some future date.
Paying a bill before it arrives can be done using Write Checks. No bill is necessary. All of the accounting information on the Write Checks form is the same as the Enter Bill form. No need to do a 2 step process when 1 step sufficient.
Just my 2 cents...
Add pictures here
<% if( /^image/.test(type) ){ %>
<% } %>
<%-name%>
Add image file
Upload

BeanSmart.com is a site by and for consumers of financial services and advice. We are not affiliated with any of the banks, financial services or software manufacturers discussed here. All logos and trade names are the property of their respective owners.

Tax and financial advice you come across on this site is freely given by your peers and professionals on their own time and out of the kindness of their hearts. We can guarantee neither accuracy of such advice nor its applicability for your situation. Simply put, you are fully responsible for the results of using information from this site in real life situations.