QuickBooks general questions

My father's law office currently runs QB Pro 2001, and they are looking to upgrade. A few questions, though:

1) he has a number of corporations -- his professional corporation for his practice, others for various real-estate partnerships, investments, a charity trust, and the like. He runs all of those without issue now. I read somewhere a while back that Intuit started to require registration based on each FEIN, meaning it would no longer work, that newer versions would require he get multiple licenses. Is this correct?

2) a serious problem he has is some of these ladies in his office getting their computers infected with all these toolbars & crapware that cause Outlook or other programs to stop working. They then call me & takes forever going thru remote control software to fix this garbage. The reason they get infected is because Intuit made QB require admin rights, not because it truly needs them, but so they can download updates to disable functionality, etc. A normal user cannot install or get afflicted with this malware. Does Intuit still do this?

3) Anyone have experience with migrating data from QB to MS Small Business Accounting? We figure it's pretty much guaranteed not to have issue #2, which is reason alone to switch. Is it easy enough to learn for middle-aged women who hate change? I cannot emphasize enough how much they hate it, though if either 1 or 2 are issues, they're going to do it.

thanks

Reply to
anon
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I've always run multiple companies, completely unrelated to each other, from all of my QB versions. I run Premier Accountant now and for 2004 but 2001 &

2003 are just Pro versions. Its true that a payroll subscription is registered to the company and not to your software so you can't just buy onebasic payroll subscription and have it work for 5 companies.

I could be wrong but I don't remember having any problems running 2001 on workstations that had non-admin user accounts. Just give one person the job of logging on once a month as admin and running any necessary updates. I'm unclear as to how having admin rights alone is causing malware and other problems. A business should have effective software controls in place and if their employees cannot safely browse the internet then maybe they shouldn't be browsing at all. You can't control what people do with their home computers but businesses have an obligation to themselves to protect their data and assets, as best as possible, from harm.

Having said all of that, and I believe it applies up through version 2005, I can't speak for requirements with the new 2006 version. From what I'm reading here it has an all new set of requirements when you're dealing with multi-user access or non-local file storage.

I'm sure you have very good reason to believe that Microsoft would have a more secure, from outside threat, program but I can't see it.

Reply to
Tee

First off I doubt OP is using QB payroll since they are still on version

2001. I believe the end user can have more than one company registered under a single QuickBooks Standard Payroll subscription.
Reply to
Allan Martin

ok, thanks. Payroll is not an issue, an outside accountant does all that.

QB Pro 2001 will not even start without admin rights... it starts up, says "this program requires admin rights to run" and shuts down. Other stuff they use has issues, but it's generally a matter of giving users modify rights to that program's files & you're OK. QB Pro requires registry perms, etc.... i'm not going to sit around with RegMon & FileMon figuring them out one-by-one. Realistically, the only reason they'd write an accounting program to mandate admin rights is so they can download updates disabling functionality, which is not exactly unheard of from Intuit. I can't believe they still do this.

Reply to
anon

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