Sell items without appearing on invoice

Next year I am hoping to change the way I bill my customers. I run a landscaping business where the majority of my income is from services (labor) while a smaller portion if from products that I sell.

Currently, I bill my customers for time and materials.

When I purchase materials, I set up the item in my inventory where it is assigned a cogs and income account and then I receive the item where I can assign its cost. Then when I bill the customer, I list labor and then each item that I used in the project which will then assign a sale price to the item.

With this method, when I run various reports (P&L for instance) I can see under the appropriate cogs account, the amount that I purchased the materials for and the amount it sold for under the appropriate income account.

Next year I want my bills to be much more condensed. I would like for them to only see a total for the project or perhaps a total for labor and a total for materials.

My concerns/dilemma with this method is this...

How will I be able to track cogs and income? I can obviously still receive items like I am now, but I am unable to figure out an efficient way to make the necessary income entries to account for the appropriate markup on the items. I could conceivably make an inventory adjustment and specify the appropriate income accounts but this does not allow me to "sell" the item for more than I bought it for.

I am sure that this question is somewhat vague and/or unclear and there is a reason for this, I'm not really sure what I am asking. If someone could possibly point me in the direction of some material that might help me clarify what it is I am trying to accomplish or an explanation of some other ways to use QuickBooks for billing I would be greatly appreciative.

Jimmy

Reply to
Jimmy
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Use groups. Problem solved.

All the items inside a group can be hidden when the invoice prints. You put what you want on the last line as it is the only one that prints.

Jimmy wrote:

Reply to
Golden California Girls

Problems solved...sort of. I created a new group called GRPItems which I can add to the invoice and then add items to it with no problem. It does exaclty what I wanted. I cannot, however, figure out how to add associated expeneses to that group. I.E. if I selct time/costs on the invoice and apply certain expenses to the invoice, they always show up as a seperate line item (I can combine them all into a single entry). Is there a way around this? I tried adding the reimbursed expenses group to the GRPItems but QB won't let me.

Jimmy

Reply to
Jimmy

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