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Staff percentage of time to two or more programs - How?

We recently had our accounting firm in to discuss our financial statement with the Trustee's. One of the items they pointed out is that we ought to be allocating time spent by staff members, by %, to the appropriate program. For example, our Executive Director spends about 40% of his time on admin and 60% on research. I understand the concept, but can't figure out how do set it up in Quickbooks. I think Classes is the way to do it, but can't figure out how to assign more than one class to a person at a time so that a percentage of his/her pay is allocated to the appropriate area.

Using QB Pro 2003 for NPO's. Soon to implement the UCOA.

Reply to
Mike Webb
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Rethink using classes as the way to do it.

Reply to
Allan Martin

Do you generate your on Paychecks?

Reply to
Terry McMorrow

Classes Do seem an awkward way. What would you recommend?

Reply to
Mike Webb

Yes, we do - sort of. I do all the steps and then send the info to the bank for direct deposit.

Mike

Reply to
Mike Webb

Separate General Ledger accounts for each program. If QB does not meet your needs then move up the Software food chain.

Reply to
Allan Martin

Forgive me if I seem dense, but if I created two "employees" for each person affected, using a G/L account to assign each to the right program, then pay each "employee" based on the percentage of time spent, would that be a solution?

[For example, if our Executive Director makes $100K and 60% of his time goes to Operations and 40% to Admin, I could create 2 "employees" for him so I could pay him 60% for Program A and 40% for Program B. He'd get full pay, but in 2 checks.] [Haven't experimented, but I think this'd work.]

Mike

Reply to
Mike Webb

Oh... I think NOT. Not if you are issuing payroll checks. Taxes and withholding would be a bloody mess if you payed one employee two seperate paychecks.

Reply to
L

I sorta thought it might. Any ideas?

Reply to
Mike Webb

Hi Mike,

As long as you do not need classes for any other reason Example - Departments,Stores etc... then classes would be exactly what you are looking for. Please see our discussions on payroll expenses on 5/17/2005 in this newsgroup.

Quickbooks works extremly well with classes in a payroll check. You would need to setup a research class and a Development class. Once you have classes setup you generate a Payroll check - Make sure to make 2 seperate line items

For Example --Enter the following in the Earnings Grid of the New Paycheck Window _______________________________________________ | Item Name | Rate | Hours | Customer Job | Class

-------------------------------------------------------------- |Salary | 600.00 | 20 | | Research |Salary | 400.00 | 20 | | Development

Everything in Other Payment and Taxes will be devided into these classes 60% research and 40% Development automatically by quickbooks.

If you do not produce your own paychecks it will be much harder since you will have to do all the deviding yourself.

I would make a brand new company first and experiment with this until you are comfartable with how it all works.

Terry

Reply to
Terry McMorrow

What version (country) are you using that allows multiple classes in a payroll run?

Reply to
Allan Martin

I use Quickbooks Pro 2005 - USA

Reply to
Terry McMorrow

If that is the case then I sugest you look at your program again. The ability to assign more than one class to a payroll check does not exist.

Reply to
Allan Martin

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