Hello.
I have a dilemma. I work for a small nonprofit firm. I take care of the "inventory" of fixed assets. We really do not have cost of goods sold. We provide services for youth and families that have problems with at-risk youth (i.e. drug, truancy, family communication, etc.). I used to handle our Dell account to purchase computers and other network equipment. About a year ago, a system administrator was hired and took over some of my duties. Unfortunately, his morals and ethics have always been questionable. Today, however he crossed the line and unfortunately nothing will be done as there is a lot of collusion between management. Most of our funding comes from the State of Texas and not donations. Recently, the organization purchased many laptops and printers from Dell. Well, Dell gave our organization lasers for the large purchase but our system administrator made sure that the lasers were not listed in the shipping/freight bill else the state would have claim to them and traceable to our purchase orders. He phrased it as "the lasers do not exist in the company books" with a smug on his face
My supervisor found out about the extra printers when he signed for the shipping/freight bill. These laptops and printers are for kids who are in state custody (parents abandoned them or abused them) and who have decided to go to college; it makes me nauseous thinking that he could have gotten more laptops for the kids instead of having Dell ship those undocumented extra printers (probably a kickback). I once was in the foster system so it hurts to see these kids being taken advantage of. Unfortunately, I feel that I am being made a patsy as I take care of the inventory which is a joke. Our fixed assets are never recorded properly in the first place and management never records any movement of assets between the various programs (state and federal) which OMB 122 requires. Separation of duties is weak. I have previously brought my concerns to my supervisor but as usual he says that this comes from higher ups and that the inventory is my responsibility. Any advice or opinions would be appreciated.
P.S. - Can't believe Dell would actually manipulate their billing and shipping system to win a large procurement in their corporate division. I guess money talks. :-(