Billable Expenses not showing up on Invoice

Part of your post seems to be missing.

Go back to the original transaction (check) where you made the expense billable. Check that the item is still billable. Click on the 'billable' field and click Save to re-record the entry.

On the invoice screen, pull up the customer:job name. The customer:job must match EXACTLY. Click on the Time/Costs button and you should get a window, showing all the billable costs associated with that customer:job. The window will have options for taxes, markup, etc..

Post back if it is not working. Include the version of QB you are using, and what OS you use.

The problem may be that you are entering the payment in the check register. I believe you need to use the Write Check or Pay bills feature to pass the billable information to the Customer invoices.

Thanks for the response. I was doing this on my home computer. I think the customer/job was correct because I chose it from a drop down box.I did go back and click on the box with the check mark and it said that it was already billed & did I want to bill it again. I have worked in accounting for a long time and I hesitate to do things multiple times because I have found that sometimes they are being created multiple times. I am using QB Pro 08 and windows XP on a new computer.

I posted the following on the quickbooks property management forum andwent into more detail: I recently set up quickbooks Pro 08 to account for the property management of a 32,000 square foot office building. I set up the units as customers and the tenants as jobs.I was going to set up theproperty as customer and the unit as a job and the tenant as a sub-job of the unit. However, since the entity I am reporting on owns the property, I did not see the upside of making the customer as the building. As a side question, would there be an upside to making the customer the property? Anyway, on to my main question. I recently paid a bill and part of it is chargeable to one of the tenants. I input the expense and coded it to bill part of it to the customer/Job and the checkmark appeared that it was billed. I went to issue the 3/1/08 rent invoice and clicked on the time/costs button on the bottom of the invoice window and there was nothing in services or the the other 3 categories. I ran an unbilled report & nothing was on it. How do I get the accounts payable generated bill backs to appear on the tenant's (customer/job) account? I set up 4 classes as follows Property Address CAM Suite Costs - Charged back to tenants Suite Costs - Landlord Cost I made the expense that I charged back to the tenant under the class"Suite Costs - charged back to tenant".

Thank alot. I did enter in the check register. I will delete the checks in the register and redo them in the write checks area

Thank alot. I did enter in the check register. I will delete the checks in the register and redo them in the write checks area

Wasting your time. It does not matter if it is entered as a billable expense on the check register screen or write a cheek screen.

Ummmm How do you mark an expense as billable, and enter a customer:job in the register screen?

I only see those options in the "Write Checks" window.

Splits is the QB word for today.

I am using QP Pro 2008. Maybe they added it in 2008 and you are using it an earlier version.

The SPLIT button at the bottom of the register allows you to specify which customer/tenant and whether it is billable or not. That has been there for a long time--it isn't new in QB 2008. So, you can mark things as billable in the check register--no need to delete & reenter. Check the dates of when you paid the bill/expense and the date of the invoice.

Michelle L. Long, CPA, MBA Author of: Successful QuickBooks Consulting: The Complete Guide to Starting and Growing a QuickBooks Consulting Business

Hi I posted this question and I figured it out. When entered the customer/ job from the drop down list, a jagged line like a thunderolt appeared in the box to check to bill the tenant. I thought it was automatically checked somehow to bill the customer/job. I went back in and checked it again and it warned me that the item was already billed (this is misleading) and I went ahead and checked it and it then billed through to the customer/job. Sorry to waste your time on this. Jim