Emailing Invoices

Have you ever considered using something like CutePDF to print the invoice to a PDF file that you can attach to an e-mail message you compose yourself? Otherwise, you are stuck using the Intuit mail servers.

Why does it send it through Intuits' servers?

Thanks John ____ _ | __\_\_o____/_|

Yes! But you have to send them one at a time with that method - and I have a LOT of invoices that I send out all at once.

Curious as to WHY Intuit has decided to do it this way when it's obviously "unorthodox" and I cant see how it benefits the user or Intuit without me imagining something cynical.

____ _ | __\_\_o____/_|

Gee, ya think it might because they are collecting data for the Government?

Cynical is correct. Remember this is Intuit we are talking about.

I wondered about this too, for some time. My conclusion (thus far) is that they did this in an effort to prevent invoices from bouncing back to the sender as suspected spam. A "bigger" organization is going to be better equipped to ensure consistent mail delivery than a "smaller" one, such as ourselves.

It's cheesy sounding, but they are looking at their bottom line. That means if they have to support a "no touch" system that mails invoices for you, versus helping you setup the interaction between your QB and your MAPI or SMTP provider, and troubleshooting those services when they are down, QB will choose the former and cut down the cost of running their call centers.

As the "vendor" to my clients, I really believe that my bookkeeping software should allow me to route these e-mails through Exchange. At least give me the option, so that I have a record of what was sent, to whom, and when. That QuickBooks doesn't allow this, and that it does not record these messages is in my opinion a complete abortion.

I'm thinking that one way to record the outgoing emailed invoices is to CC them to myself. I'll try it next billing cycle and see if it's feasible.

John

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Perhaps putting a comma and then MY email address after each customers address?

NOPE . . . It only excepts one address.

So if anyone else would like to see this fixed . . . send a feedback message at:

http://quickbooks.>Been doing it for two years. It works, but there is apparently no way