Handling old invoices paid by a credit card

Hello Everyone

I am a project manager who has just been hired by a small engineering firm as both project manager and general manager. The owner hasn't had a bookkeeper all year but used QB 2003 Pro for last year. He and I both want to use it for this year. Not being a bookkeeper I'm learning in a hurry.

Here is my situation: We purchase a lot of stuff using a credit card. I have a lot of such paid invoices requiring input. My current approach is to use the Write Checks function placing the it in the appropriate account (we have a rudimentary COA).

Here are my questions.

  1. Should I also create a corresponding entry in the Vendor Navigator/Enter Bills screen?
  2. The Vendor Navigator/Pay Bills screen shows the invoices I have entered. How do I clear that screen?

I know to an experienced bookkeeper, these are simple beginner questions. I'm enrolled in a course starting next month at the local community college. Until then I need some advice.

Many thanks

Jeff Williams

Reply to
Jeff
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No, if you are playing catch up then just entering the checks will do. Note , depending on how the previous bookkeeper entered the expenses for 2003 you may be entering checks for payables already entered on the books last year.

If the bill you entered resulted in recording the expenses a second time then locate each bill from the enter vendor bills screen and delete the bill.

Reply to
Allan Martin

Many thanks for help Allan.

I appreciate it.

Jeff

Reply to
Jeff

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