How to easily enter employer contributions for payrolls

Are you employing this company to simply run payroll on your checks or are

If its the former then I can understand wanting the detail. As long as they can provide it in the event of an audit or even at year-end though I think the paper trail would back-up your lump-sum entries.

If its the latter and your employees are technically in the payroll company's employ & their checks are written on that company's checking account then you don't need the detailed information. You are only reimbursing them for their costs and wouldn't be liable for payroll liabilities anyway.

No you are not. Your payroll company should realize that given an infinite number of payroll clients over an infinite time period some one would eventually come along and want to waste their time by manually entering this type of information.

What are you talking about?

If you can't understand basic English then I can't help you.

Allan can understand basic english, what Allan can't understand is how run off in a tangent and entertain the idea that the workers are employed by a third party?

Because PEOs are commonly referred to as "payroll companies." Even PEO employees tend to represent their companies this way. It may be a tangent to you but when someone just says they hire a payroll company and get a report I address both possible meanings.

But one of the possibilities is absolutely absurd in this situation. If a PEO were used then the OP would not be concerned with recording any payroll related liabilities etc. on their books. Also the OP would certainly make a point of mentioning that they are using a PEO. You have a habit of introducing complexity where there is none.

What is it you really want to do? Fire ADP and do your own? Is it you want to run cost reports and show the employer paid parts as being included in costs? Why do you want to enter this detail? Tell us this and even the bellicose one might be able to help you.

Sorry it took so long to get back and you had so much fun wondering my intentions. First -- I am not an accountant and have been using quickbooks for a long time to manage my company.

I use a payroll company for convenience and to make sure I don't miss something.

When I get the info (reports, checks and tax forms to be signed and sent) from them I then enter teh info into quickbooks so my books will match what they send me.

For a while I only to enter data for one employee and now I have been entering for more than one. When you enter for one it is easy to see how much employer contribution there is for each employee (which is the way quickbooks has you enter the data for each payroll check) But when I enter for more than one employee, since the payroll comp aggregates the employer contributions by department, it is not as easy to see exactly what each employee's portion of the employer contributions should be to enter at the entry time for each check.

Does this make more sense? Thanks, Brad

Golden California Girls wrote:

Well hopefully our good friend Tara will now give up on this PEO nonsense and join the Frey and ask why in the world would anyone pay for an outside payroll service and then waste their time entering each and every payroll check into QuickBooks?

Brad, call up your accountant and ask them to show you how to create a journal entry that can posted to record your payroll related expenses etc.

I second the notion of a journal entry to allocate the expenses in summary rather than recording the individual paychecks.

If you really want to duplicate the work, the Social Security & Medicaire deductions should be the same as the amounts deducted from the employees check (it's a company MATCH). The unemployment amounts would be tougher, I'd suggest just ignoring them on the paycheck & entering them as a lump sum like you probably do the processing fees from the payroll company.

Scott out.