Until now, I've been hand writing checks. I'd like to go to laser printing. But the laser stock I see (single sheet voucher checks), makes just a single check.
Is there any way or any special stock (other than photocopying the finished check ) to have the laser make a duplicate copy?
Most of the laser checks I've seen are voucher checks with the check and two stubs attached. Generally the check and the first stub are mailed to the vendor and the second stub is attached to the invoice or group of invoices being paid. The payroll checks are similar and the second stub is kept with the employee's physical file with other paper work. Some laser checks come in sets and a second copy is printed. The second check is not signed and is generally noted as non-redeemable. They can be a PITA to keep in proper order. I really don't know if QB supports the duplicate check sets.
Here's an example of where a dot matrix or other impact printers are more useful than a laser or ink jet.
Print Checks
Number copies = 2
Only thing you have to figure out is:
page 1, 1 page 2, 2 page 3, 3
or
page 1, 2, 3 page 1, 2. 3
A quick test on blank paper will do ...
Buy continuous form checks, get an Oki dot matrix printer and buy them in as many copies thick as you want.
Print two copies of each check but you'd have to interweave a sheet of blank paper between each one.
Wow, someone actually recommending going back to dot matrix. They are not like ties, they will never come back in fashion.
I personally recommend the OP think hard and long as to why he/she feels they need an actual copy of the check. What purpose can this possibly serve. Why isn't an advice or simple hand written notation on the invoice sufficient. I won't even begin to mention that an image or the actual cancelled check will be returned to the OP from their bank.
Reviewing the thread, I can't find any statement that mentions "need." The only thing I can conclude is that somebody WANTS a second copy.
And while you may be correct about dot-matrix printers, the majority of checks printed today do not use laser printers.
I am an accounting software consultant and its been many years since I have seen any client of mine print their checks on anything other than a laser printer. While I still have a few clients that continue to use dot-matrix printers for their packing slips and invoices it's only because they are still using DOS order entry applications .
If your post stated that the majority of computer users today have never seen a dot-matrix printer I would agree with you.
Actually the OP's post did not clearly indicate if this was a WANT or a NEED. Pehaps he/she will repost and clear up the mystery. Or perhaps others will post and tell us why they would want or need an actual copy of the check.
The OP responds:
I was using hand written checks, and making a photocopy of the check and supporting documents. The copy was for the possibility of a dispute with the payee. In my ignorance, i overlooked the bank's return of checks. If some payee claims not to have received the check I can just issue a replacement, and either stop the original, or wait to see if the payee cashes it as well.
In summary, I'll just order and use the plain God-fearing single page laser printed voucher check.
Thanks for all the comments.
PT
*****************************************************Is there any way or any special stock (other than photocopying the finished check ) to have the laser make a duplicate copy?
PT
When are you going to pay me back the $10,000 I gave you. I have a copy of the check I sent you so don't deny the fact that you owe me the money.
The check is in the mail.
Yes, but you evidently have never seen the elephant, stuck as you are with the mice of small accounting. Come play with us big boys someday.
Think Federal Government. Think 48 million Social Security checks each month (1.6 million per day). Think 3.8 million federal employee (not including the Postal Service) paychecks each month.
Why on earth would I have said such a silly thing when most credit card printers are dot-matrix?
You almost had me going until I remembered the most recent news footage of them being printed. It wasn't dot matrix at all. It was ink jet.
I would be surprised if they were dot matrix. It is a slower technology that a straight line printer or ink jet. I don't know why they don't use laser either? I've seen continuous form laser printers that do in the hundreds of pages a minute. Perhaps it is a cost of operation thing or a requirement of a special ink.
Now you all have to remember the US Government is still running mission critical applications on tube based computers written in Jovial. So mission critical they can't be taken down to update them on to new hardware and software!
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