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Newbie question

Hi all -

I'm new to QB -

I'm setting up a company (motion picture theatre) that has two primary revenue sources, Ticket Sales and Concession income.

The theatre does bank deposits daily and I only have to record the deposit amounts, which I can do in the deposit window, after disabling the "Undeposited Cash" account default.

I've set up two pseudo 'customers', "Boxoffice" and "Snack Bar" to show as the source of the cash, and I'm trying to figure out how to assign each of these customers to a default income account in the chart of accounts so I don't have to manually select it for every deposit.

I'd like the "Boxoffice" customer to always credit the 'Admissions Revenue' account, and the "Snack Bar" customer to always credit the "Concession Revenue" account.

I've found that I can do something similar with vendor accounts to specify what default ledger account a particular vendor is paid from, but I can't find anything similar for customers. Am I missing it or is it not there?

Thanks

Carla

Finance is the art of passing money from hand to hand until it finally disappears. Robert W. Sarnoff

Reply to
Carla Fong
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There is no provision for assigning default income accounts for customers like they have for vendors. (I like your idea)

I can think of 2 ways to accomplish what you want: a) setup Items for Boxoffice and SnackBar that point to the appropriate income account. Then use Sales receipts to record your deposits using the correct item. Then memorize the sales receipt to be used as a template. b) use Make Deposits to record your transaction by customer and memorize it.

Reply to
Laura

Method b should be the method of choice. Simple, fast and efficient. Since deposits are made daily the memorized transaction can be set up as recurring daily. I would also recomend that when the deposit is memorized the dollar amounts should be set to zero for each classification of income.

There are tens of thousands of businesses that use QB and do not need to record each sale but only the total for a specific time frame. Method b is what I recomend to my clients.

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Reply to
Haskel LaPort

Daily sales receipts don't have to be at a customer level. They do allow for recording multiple types of payments.

For more info check out this tutorial:

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Reply to
Laura

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