At my local Temple, we have Quickbooks Premier - Non Profit Edition. Donor Receipts are printed by the Treasurer for donations and handed to donors on the spot.
What bothers some of us is that there seems to be a flaw in the Quickbook design which the Treasurer could use to his advantage in embezzeling funds from the Temple, it he wants to.
After he prepares the donor receipt and hands to the donor, the latter assumes that his donation is officially the Temple's. But the problem is that the Treasurer could easily pocket the money and "Clear" the Receipt Screen after printing the Receipt without ever doing "Save & Close" or "Save & New." If you do NOT save, the transaction does NOT get posted to the accounts (Undeposited Funds & Cash Donation) and no will ever know there was a donation made.
Are we missing a point somewhere? Is there a "fix" or "control" that would prevent from something like this happening.
Thanks in advance for your help.