I'm not a CPA and I'm new to this forum. I work in IT supporting a student account office at a University in the US. We've recently changed IT systems and a consultant has recommended to us that we not produce traditional bills or invoices for accounts. Rather, they recommend we send periodic electronic letters notifying students they have due balances and/or 30-day past due balances and/or 60-day, 90-day, etc. All of these correspondances direct the student to their online account with all activity. There is no stated due amount on any of the correspondances.
I'm wondering if this is going to be an audit point in some way with GAAP. Anyone with more knowledge than mine on GAAP and what requirments there may be to produce a formal bill/invoice on an account to present to a customer (electronic or paper)?
Thanks in advance.
------------------------------------- Molly F.