Can you save your customers' Credit card info in quickbooks and bill them for a different amount each month?

Question

Dear friends;I'm about to buy quickbooks because we want one solution for our smallbusiness.  Here is what we need to happen:We run a small tutoring business.  Clients sign up and typically staywith us for 2 to 4 months.  We currently send out invoices every twoweeks and often have to chase folks down to get paid.We'd like to just get their credit card info when the sign up and beable to run the payment through on their credit card as needed.  ISTHIS SOMETHING QUICKBOOKS CAN DO?Note that it is not a "recurring payment" that is always the same.  Myquestion is whether or not we can set up customer accounts that alsoinclude credit card info that we can use to charge the customer'saccounts when necessary.Any assistance is appreciated.  Also, if anyone has experience in thisarea, and could help us get set up quickly, we might be interested inhiring you.ThanksPhil

Peter Secor · Accepted Answer

You can easily do this using QB's merchant services.

Phil B · Answer

Just to clarify-- you are saying we can store credit card info as partof a customers record and charge them using that whenever we need to?Are you certain?

Golden California Girls · Answer

He is saying yes.  As per the CC master agreement you can't and it won't store the CCV code, but it will store card number and exp.

Peter Secor · Answer

You probably should have your customers sign something that says you can store their number, but QB will store it. Using Merchant Services is very easy, once you set it up with them. I'm not sure how competitive their rates are, so you may want to check that carefully.

QBConsultant · Answer

The rates are competitive with other merchant services.Michelle L. Long, CPA, MBAAuthor of: Successful QuickBooks Consulting: The Complete Guide toStarting and Growing a QuickBooks Consulting Business

EXT · Answer

I think you should re-think your business model. As a customer, I do not feel comfortable in supplying a credit card number, if you say you are going to invoice me for payment. And I would not like you to just bill my credit card if you feel payment is late -- what if I had already mailed a check?If you get customers to agree to weekly or bi-weekly credit card billing only, that is a different matter, and you probably should work on this basis, or change to paying in advance so that you do not have problems with people delaying payment. Or a combination of both, but not billing a customer and then charging a credit card when you decide to take payment. You may have a number of client disputes with the credit card company who will withhold the questioned payment.

Laura · Answer

Yes. The CCV code is optional. BUT...it will check that the address & zip code you entered matches the information associated with that credit card. If you have one of those pieces incorrect then the charge won't go through.

Golden California Girls · Answer

Wrong, charge will go through, but it might take longer to settle and you will pay a higher rate.

Laura · Answer

That is interesting. I had a cc charge get denied because the zip code was wrong. No option to allow it to process with the incorrect information.

Ron Anderson · Answer

I have address and zip code conflicts all the time and never a delay or declined card because of it.

Can you save your customers' Credit card info in quickbooks and bill them for a different amount each month?

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