New user - QB Pro 2005
Our employees occasionally pay expenses out of pocket, for which they are reimbursed. I can create a pure payroll check, and a separate pure reimbursement check.
Is there any simple way to produce a single payroll check + reimbursement?
Yes.
Simply set up the payroll item as needed. [No tax effects and when entering on the check put it last so it doesn't affect other items] You may need a journal entry as well depending on how you enter the expense.
I'm not clear here. Typicall, I've entered the reimbursement as a bill payable to the employee.
When I create the employee's payroll check via Employees | Pay Employee, Only the Gross pay less withholding shows up. I don't have any option to alter the check -- unless I've overlooked something
Indeed you have, big time. Fortunately for you the Golden California Girls have taken a special interest in your problem.
Hi !!!
Create a account say 'Reimbursable' under type 'Other Current Liability'. For recording the payment made by the employee make a Journal Debiting the particular expenses account and crediting 'Reimbursable' account. Now when creating the employee paycheck type Reimbursable under 'Other Payroll Item', when asked to tag to the 'Expenses account' select 'Reimbursable' account, in the Tax Tracking Type select 'None' and keep on clicking next and then Finish. Put the amount of Reimbursement in 'Rate' column and do the rest as you generally do.
Victor
myQBaccountant Team Free unlimited Quickbooks Support
PT wrote:
reimbursement?
Indeed you have. There is an entire area on the create paycheck check screen where you put in other items for the check. Things like 401(k)'s, comissions, bonuses, health plan deductions, deductions for advance pay, or even reimbursements.
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