Help with Archiving and Condensing Data

Can someone clear up some issues "I think" I'm having with Archiving & Condensing data? I'm using QB 2005 Premier Manufacturing & Wholesale edition (5 user).

I have taken a copy of our company file (.qbw) and decided to perform a A&C on it to see if I could get the file sized down. I have data from Jan 1 2004 to present in this file. It is currently 65.2 meg in size.

I ran the A&C and set it to 12/31/2004. We currently close monthly by the

15th of the next month and are up to date for March 2006. When the A&C is complete, I have the archive copy 65.2 meg in size (just a copy of the original? because if I open it, I have current invoices in it) and the condensed version which comes out to 59.7 meg (but when I open this it still has all the 2004 invoices in it and appears that nothing has changed.)

What I was expecting is to have an Archive file that contained all of 2004 information and the new file would be 2005 to current. Is this not what the purpose of A&C is?

I have tried both checking all the options and checking none of the options in the wizard and see no difference.

Any help or insight is greatly appreciated.

Thanks Charlie

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I'm lost on that one myself..the only thing I think that made sense was it appeared to only C&A anything that hadn't been used since say

2004...but if on one of the invoices from 2004 you have an item or something that you still currently use then it won't archive it...I am probably way off..but that's all I could see it did for me..which didn't help at all.
Reply to
j&r

Older QB versions were not able to condense transations involving inventory but that is not the case for more recent versions.

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Reply to
Allan Martin

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