linkage of check number and transaction number

Feb 23, 2006 3 Replies

hi ...



i am new to quickbooks & to this group ...



my firm has QB 2002 Pro Accountant's edition ...



my problem:



when i enter checks into the checkbook, quickbooks automatically assigns the check number to the transaction number in the general journal ...



i can NOT seem to find a way to prevent or correct this ...



can anyone advise if 1) i have a setup problem ... or 2) is this just a quirk of quickbooks or 3) i am doing something incorrectly ... or 4) if this has been discussed in a previous post ...



i will be monitoring this group for potential responses ...



thanks in advance for any feedback ...



bruce



apologies for above ...

we have QB "Premier" - Accountants Edition 2002

and NOT the "Pro" as stated in my original posting

thanks,

bruce

I use the pro edition (2003). I have never heard of a problem anything like this. There is no correlation between the general journal and the bank account check numbers. And, I am curious as to just what is happening. Entering checks, using the Write checks window or the bank account register, does not normally affect or interact with the general journal at all. It might help if you were more specific as to what you are doing when entering the transaction.

QB keeps two sets of check numbers, one for handwritten checks, one for program printed checks. The numbers can be reset by either 'saving' a check (one that is not 'to be printed') using a number 1 less than the next starting check number. For 'to be printed' checks you can print a dummy check on blank paper. When given the option to select the starting check number, do as you do for handwritten checks, and use a number 1 less than the next starting number.

In the "General Journal" there are General Journal transaction numbers. They look a lot like check numbers do in a checking account. Are you sure your aren't confusing them?

Preferences somewhere - require number on general journal entries?

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