Hi; I have inherited a bit of a mess. The person who did the books before I did paid many bills by just writing a cheque instead of through the "Pay Bills" option. Many of them are from a few months ago and, of course, now there are bills showing as being owed that have, in reality, already been paid. Could anyone advise me what would be the best way to correct this? Thanks in advance. Barb
I prefer accuracy so I'm the type to literally void each check (even if they've been cleared) then use Pay Bills to re-record the check. If you're not that keen on a pile of work you can edit the checks instead.
Open each check, change whatever expense/item shows now and replace them all with the expense account Accounts Payable. After saving your changes the checks will show up on A/P reports as credits. Use Pay Bills to select the bills that have been paid (you can do this in bulk) then go through and apply all the check credits so you actually pay nothing but clear the bills from A/P.
I forgot to mention that you shouldn't alter anything from 2005. If this problem goes back that far then consult the accountant.
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