Help with Register

Mar 06, 2008 5 Replies

Okay, I have a large (3000± entries) register. The entries were downloaded from my bank and the categories and splits were made by my wife. Need to do my taxes and a lot of the categorization is screwed up.



What I would like to do is create a second, identical, data set. With any other software I would simply use a "save as" function. In this new (second) data set I would cherry pick maybe one out of every 10 items (looking for tax expenses), give it a category, along with correcting all the splits (Master Card billings) and giving them correct categories. I would then ask for a report ONLY on my newly categories and do my taxes.



My wife's original data, categories, splits would be unaffected. How do I do this in Quicken?? How do I open a new file with the pre-existing data? There must be a 'save-as' function somewhere.



All replies greatly appreciated.



Ivan Vegvary


The "save as" function that you are looking for can be found under File>>File Operations>>Copy.. You can specify a new file name and location as well as the dates of the transactions you want to copy into the new file. Then use the File>>open function to open up the new file.

You might look into sorting the file by Payee so that you can quickly review and/or change the category on your transactions.

You can customize the reports to display your categories.

Laura, thank you so much!!! Now that I did a "File>>File Operations>>Copy" how can I make sure that when I open Quicken I am working with file "QDATAIvanCpy.QDF" which is my newly created copy file. Quicken simply opens, and since both files are identical I would like to make sure that I am working with hereabove mentioned file.

Ivan Vegvary

Okay, ignore previous question. By reading your answer (File>>open) I know what to do.

Thank you so much Laura!!!!

Ivan Vegvary

glad you figured it out. Don't forget you will see the file name on the title bar of your screen. Make sure your COPY sticks out so that you don't pull up the wrong file.

"Laura" wrote in news:lQWzj.284899$ snipped-for-privacy@bgtnsc05-news.ops.worldnet.att.net:

You can make shortcuts on your desktop (or in any folder) pointing to the

*.qdf files (the "main" data file in each file set, but the other ones are necessary too - don't forget them!). Then you can give each icon a different "picture". That may help to kee them apart.

If you are using older versions of Quicken (I beleve Q2006 or earlier), you want to make the file names 7 characters or less. This is because there is still DOS coding in those older versions of Quicken, and it may screw up if the filenames get more than 8 characters (backups get a 1, 2, or 3 added to make the 8 characters).

Not totally sure since when Quicken has abandoned all DOS code, so I still try to keep things short (except my hair and my love).

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