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Need invoicing workaround

I use Quicken 2005 Premier Home & Business Release R 5.

I have a situation in which I invoice Company A at several sites.

I have no problem with this because I can set each site up as a customer and it works just great.

The problem is that each site then, after approval, submits the invoices to corporate and a consolidated check is sent out from corporate.

The problem with this is that when I go to the capability to input checks received, it expects a single customer (which I've defined as a site) and displays that sites invoices.

What I need is a way to set corporate up as a client so that all invoices appear for payment while at the same time having available each site's invoice address when I invoice.

Can this be done? And if so, how?

Thanks. John.

Reply to
jnttsh
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You've got a choice: 1 client and 1 payment OR multiple clients & multiple payments. You can't have multiple clients and 1 payment.

AAAAHH he says, but I've only got 1 deposit to the bank. The remedy to that is: record the appropriate amount to each separate invoice. "Deposit" the invoice payments to an "Undeposited Checks" account (that you create as a business asset account. Record the actual single bank deposit as offset to the U-C account.

QED

Reply to
danbrown

Dan,

Very innovative, thanks. That would work great and would solve the problem perfectly.

Best regards. John.

Reply to
jnttsh

Thanks for the compliment ... but I must admit that the idea actually originates with Quickbooks, which automatically sets up a U-C account for the user.

Why H&B doesn't do the same remains a mystery to me.

db

Reply to
danbrown

Dan,

You helped on another post and it was also an "Undeposited Checks" opportunity. I like the Undeposited Checks idea because it is powerful -- so thanks for that.

Just wanted to share with you how I solved this problem. I used your

1 client and 1 payment idea. Since "Corporate" is really the client and the various projects really just order the service and approve invoices, I made Corporate the client. To solve the necessity to invoice specific to the project, I still create one invoice per project but bill Corporate. Then, in the body of the invoice, the first line is used to identify the specific project and approval authority. That way, the project manager sees his identifying information readily in the body of the invoice and when it gets to corporate, since they get an invoice for each project, by reading the first line, they can easily differentiate between projects as they pay. Works great. Thanks for your help.

John.

Reply to
jnttsh

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