Business Card

Oct 05, 2005 2 Replies

I work for a not for profit corporation.



Credit card charges come in, from business cards. I'm posting them to expense accounts within our system. I look at the receipts, and there are huge grocery lists, shrimp, trips to restaurants, tupperware, video games for clients. I should note that the corporation is a health care corporation with many companies providing services to elderly, children, mental health, etc.



Seems obvious to me that some of these charges may be personal expenses. But I was told my job is to just put these in the system. Doesn't feel right.


"Sega_CD_1992" wrote

You should ask what controls are in place to prevent personal charges. That may be as simple as the purchaser assigning the purchase to a client (IE: toys purchased for the Smith kids) and if traced, there is a notation in the Smith file along with the receipts.

Every entity that has more than the owner working there should have some controls.

If you have a controller, speak to him/her. To prevent employee theft, these receipts should probably come in on an expense report listing the client who received the goods along with having the client sign a receipt for the goods.

I made it very clear to the people in my company that improper documentation could result in a charge being classified as an advance which may be deducted from their paycheck.

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