I have some dumb questions on PO generation and processing. I was hoping some of you guys may be able to help me out with them.
Does the Shipping field $ value at the bottom of the PO header and contents tabs play any role in the inventory cost calculation? If not what role does it play?
The Tax Rate field on the PO Contents tab, the help file says it helps calculate the sales tax rate! Whose rate is that, yours or your customers'?
Why is there a Price and then a New Price field on the receiving Contents grid? What are the functional differences between them?
How do you handle multiple shipments on the same PO? You get one shipment, you want to recieve it, process it and make the inventory available for sale, and then receive additional shipments on the same PO. How do you deal with that?
The only dumb questions are the ones you don't ask....or the ones you ask when you already know the answer...
The shipping field does not affect your inventory costs. It is used to track shipping charges by your supplier, the idea being that you can match the total PO value to the vendor invoice which will include shipping charges.
I have never personally used those tax fields on PO's, as ideally the item should already be flagged with a corresponding item tax code at time of creation. Here's the contents of the help guide regarding these fields: Tax rate: The applicable tax rate or percentage that applies to the item. After you enter the desired tax rate, Store Operations updates both the Tax field and the Sales Tax field. Tax: The computed tax amount for the item. To modify this field, you must enter a percentage number in the Tax Rate field.
The price field will show you the currently defined price of the item. The new price field gives you the ability to update that price (increase it or decrease it) based on your current PO cost. That is, if your PO cost is 50% higher than your last PO cost, you probably need to jack up the price; the new price field gives you that ability, so that when you commit the PO, the new price entry will update the item's inventory price. Remember to re-tag any existing inventory items showing old prices if applicable.
Multiple shipments can be handled by doing a partial receiver, but leaving the PO flagged as "partial". When you enter your receiving quantities and click commit, the system will prompt you if you want to close the PO - say NO, so that it gets flagged as partial (status). Purchase orders with a partial status can have their backordered items received in the future.
Hope this helps......
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