MAKE BILL PAYMENT BUT NOT RECEIVE ITEMS - QB PRO 2004

Paying the bill has nothing to do with receiving the items. I suspect that you are not accurately describing what you want to do. I suspect that your real problem is that you are trying to enter a bill without receiving the items - and that cannot be done.

What you can do, which will probably solve your problem, is to write a cheque to A/P. Enter the bill later, when you receive the items. Pay the bill after it's entered by applying the credit that results from writing the cheque.

latter.

Thanks - Your suspicion is correct, I did not word it right. Your sugestion would work but I can not pull up my PO and pay against it, which would be nice and easy. I would think entering a bill prior to receoving goods would be a reasonable thing to do, and something that people would have a need for. (But what do iI know, i am not an accountant)

You do not have to be an accountant to understand the concept of making a deposit, down payment, or prepayment on a future puchase.

A PO is different from a bill - different documents, different purposes. You pay a bill, you don't pay a PO.

I'm curious - do you receive the bill before receiving the goods?

Some of my clients regularly receive bills for deposits or down payments; these are entered when received and paid (generally!) immediately or when due. Others pay deposits or down payments, by agreement, without a bill - as I described. But in none of these cases is a bill entered or paid for the actual goods before the goods are actually received.

Yes i receive the bill before the goods arrive. Paying AGAINST my PO would be an easy way for ME to keep track of things. My whole business has changed. Previously i did not have a real need for accurate inventory, but now it is a must.

Well, there's undoubtedly a program somewhere that works your way, but most do not. I don't know a better solution than what I've offered.

I know the mid-range package I sell and support handles this quite well. The user simply makes a prepayment to the vendor and indicates that it is associated with a particular PO number . When the actual invoice is posted at a later date the system automatically applies the prepayment. I do not believe this is uncomon in the mid-range world.

Mr./Ms Popky seems to be a prospective customer.

"Allan Mart> I know the mid-range package I sell and support handles this quite well. The

offered.

No, not here to sell any software.

Tongue was in cheek. Nonetheless, it's an alternative he/she might consider.

"Allan Mart> No, not here to sell any software.

quite