Help appreciated with QB pro 2010

Hi: I use QB pro 2010 to do distribution sales for a non-profit corp.
Normally I use QB to write invoices and receive payments. I do this very well but now I must go beyond my normal use and I'm stuck.
A month ago I ordered some booklets printed and charged the cost to a credit card I always use for the non-profit business.
The credit card bill came a few days ago and I paid that bill with a check from the non-profit checking account. There were several other non-profit bills on that same credit card statement, all were included in the one check I wrote.
Now the booklets have arrived and I decided that I should have some way to show this in QB. I should somehow state the number of booklets I received, the total cost of the booklets, and then get the booklet number added to my inventory items list.
I know how to add items to the inventory list but I don't know how to show the cost and that it is already paid for via the credit card.
I'd rather not experiment and make a mess of QB.
Suggestions more than welcome.
Wilby
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In looking at QB's check writing: Perhaps I should have listed the booklets as "items" rather than "expenses"?
Could I have both expenses and items on the same check? Why not I say.
Wilby
On 3/30/2012 4:03 PM, wilby wrote:

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Yes! I found the check in QB, I deleted the booklet cost from "expenses", added it to "items", and re-saved the check.
Now I have the same check number, still for the same amount, the booklet numbers are now added to the Items list, the average cost of this item has been adjusted, and maybe when I get my audit in July I won't be taken to the back room asked to explain things please.
Wilby
On 3/30/2012 4:13 PM, wilby wrote:

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Thank you for letting us watch! Informative and perhaps useful for me in my non-profit use of QB
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Hi Bob:
When I mess with QB I first do a full backup of my data and then I feel much better trying things that QB's "help" feature doesn't address. Actually the QB help feature rarely is of any help to me. Maybe I'm helpless?
Wilby
On 4/3/2012 3:35 AM, another Bob wrote:

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