Hi,
Having learned that there is no straightforward way to handle advance payments/open credits when using the "Customer:Job" function within Quickbooks, we've decided to just drop the use of the "Jobs" altogether and just make invoices using the "Customer" A/R account. In the interest of being able to locate invoices for a particular job, I'm trying to devise a way to put something on the invoice so that invoices for a particular job can be located if necessary. I thought of changing the invoice number manually, but that isn't great from a control point of view. Another choice that seems to work is to use the PO field. Not many of our customers use the PO so I'm thinking we could put our internal Job # in this field. And for customers who do use PO's, the field appears to be long enough to enter that info also.
Before going ahead with this, I thought I'd consult the Group Mind here and see if anyone has a better suggestion or even an alternate method for handling the problem?
TIA.
Stephen Porter LA, CA
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