Two-site use of QB

A company operates its business using QB2006 in one state while a partner lives in another state. The partner wants the ability to log into QB each morning to
look at the previous day's activities. He could install QB on his computer, log into the company computer with pcAnywhere, and transfer the QBB file to his local drive, but the QBB file cannot be copied if it is in use. In addition, this procedure involves a lot of manual steps.
How can he have daily access to the company books? How does the QB web service work? Things have changed a lot since I personally used QB in 2003. Hopefully there is a very simple yet elegant solution to this problem.
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First, the QBB file is a backup file. The file itself would not be in use on the company computer so it should be able to be copied. Perhaps there are issues with using pcAnywhere while the computer is in use?
Have you considered an online backup at night? Intuit and others offer this. The company computer could backup the file to the online service at night (or additional times during the day if desired) and the partner could download the file from them.
You could do full backups (which is suggested for data backup purposes) and/or portable file backups which is a much smaller file to upload/download.
The company could also email a copy of the backup file to the partner each night- especially if you use the portable file option.
If you use online services or email, be sure to have passwords in your QB file for the various users to maintain privacy and security.
I would suggest updating to QB2009. QB2006 is starting to get a little dated, and I cannot remember whether or not portable files were available in 2006, but I think they were.
--
Charles M. Shanes, CPA
Charles M. Shanes CPA, LLC
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CMS, VA CPA wrote:

I did not realize that QBB was the backup file. It looks like online backup is what we need if there is not a more elegant solution.
Maybe I should set up a keyboardless and mouseless computer at the home office to access with RDP, which would provide remote printing. Then all I would need is a second license.
Thanks for the suggestion.
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Because QBB files are backup files they are never in use. It is a simple matter to perform a remote file transfer without distupting normal operations.

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Remote access to data and/or software has been possible on PC's since XP pro (2001). Depending on what it is you're wanting to look at, then let that be your guide. The least advanced technological solution would be to transfer the data file (gbb) to the remote computer. Although that will work. Internet access & rdp connections have worked for me and my clients for a number of years.

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I used PCAnywhere under windows 95 & 98. That's pretty impresive you got PCAnwhere to run simultaneous programs under any version of DOS.

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The QBB file(s) is the backup file which should not be in use. Why should it? There must be some other reason you can't get access to the file for transfer.
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The solution you're looking for really isn't in Quickbooks but instead in your operating system. You want to be looking into remote computing and networking. Assuming you have QB Pro (which simply allows for multiple users on the same data set) then what you need is at least two licenses for QB to allow for multiple users, one if only one user.

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I simply reached a different conclusion from you. I don't believe the OP knows about remote computing nor Quickbooks otherwise he wouldn't have referenced the QBB file.

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If all the partner wants to do is to look at the previous day's activites, is there any reason why he can't log into the office computer either before work hours or when nobody is using the computer.
Running some reports should not take that long so setting something elaborate up sounds like overkill to me.
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