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Multiple Copies of QB

I'm the treasurer/bookkeeper for a local non-profit. I keep the records on my home computer on QB 2005 Pro with the payroll option. I'd like to have a second copy of QB at the organization, primarily for enabling the director to produce reports. I assume we'd have to purchase a second copy for the office.

Would this second copy also have to include the payroll option, assuming all data entry and payroll activity (preparing paychecks, and associated payroll tax forms and payments) continued to be done exclusively on my own computer?

Reply to
PT
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  1. Can you GET a second copy of QB2005?

  1. Where are the data? You can't have two copies of the data file. The office copy can run from a backup of your home copy BUT - ANY changes done on the office copy WILL NOT and cannot be reflected on the "master" database at your home.

  2. You'll hav to train the director on how to use QB and answer innumerable questions for the rest of your life.

Better would be to prepare the reports he needs routinely and deliver hard copies to his in-box.

Reply to
HeyBub

No. The payroll option is tied to the EIN, not the software registration. Just copy the company file to the other computer and all should work fine.

Reply to
scfundogs

what about license violations? Is that an issue here?

Reply to
Laura

In what manner? The payroll subscription is paid for, both copies of the software would be legally purchased and registered. Payroll would continue to be run from the bookkeper's computer.

Reply to
scfundogs

I meant to ask does the license agreement prevent them from installing the software on the admin's computer eliminating the need to purchase a second copy.

Reply to
Laura

Good question, I hadn't thought of that. I assumed the bookkeeper was a subcontractor with the software registered in their name.

Reply to
scfundogs

I am in Canada and we use QB's 2006 Premier Contractor. I am not sure about your country but we have been told that in order for the data file to be opened by other computers, each computer has to be running the same version no. and that means that ALL computers that share the data file will have to have payroll updates. In our case, five computers at $199. per computer is a lot of money.

Cat

Reply to
catrick

I have been able to open a payroll client's company file on their computer (their copy of QB, no payroll) when it was originated, updated & subscribed to on my subscription & computer with no problems. I don't think I ever attempted to use the payroll features on the client's computer but using & updating the file was definitely not an issue in all other respects.

Reply to
scfundogs

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