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Duplicate entries in one account vs. ONE entry in offset account

I wish I had discovered this newgroup much sooner! I've learned a lot here in the last few weeks.

I've been using Quicken XG to track investments for several years. I recently upgraded to 2005 and decided to try it for my accounting (property rentals) as well. I'm hoping someone can explain how/why I am seeing some apparently unbalanced entries, as follows:

I set up a liability acct for LMR's (Last month's rent deposits). This was a multi-trial and error thing, but eventually I set up offsets to Undeposited Funds asset acct. As I am going through now and clearing the UF acct entries, I am finding several cases where I have duplicate entries. When I right-click and GoTo matching Transfer, they BOTH go to the same LMR entry. When I delete one of the duplicates, and GoTo matching on the remaining entry, error message says "The transfer transaction is to an account that no longer exists in Quicken". I delete the LMR acct in the entry, save the entry, and re-enter LMR acct, and it is fine.

Does anyone know why this happens? (I did do a bunch of moving/cutting of transactions as I was trying to decide the best procedures to do the accounting, and I know that Quicken has limitations, but it seems a very bizarre behaviour to me, and I don't recall reading of any similar problem.)

Thanks for any help, vcard

Reply to
vcard
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What's the amount of the respective entries? Do the amounts balance, irrespective of the number of events?

Also, at some point did you perform a "Year End" procedure within Quicken? That will frequently result in 1/2 of a transaction being truncated.

Reply to
danbrown

Example: In Undeposited Funds, I will see 2 entries for "01 Jane Doe" for $535 in Receive column (=Dr). Starting from either one takes me to "01 Jane Doe" in LMR Increase column (=Cr) for $535. There is only one entry for that tenant/date, and the total balance in LMR acct at Dec31 is correct. So it does look as if entries were unbalanced. I do have these accounts corrected now (at least to Dec31).

I never did any "Year End" procedure. This is because I actually started backwards - I started entering current year transactions before having all opening balances entered and reconciled. I am still working on that last part .

Thanks for your help.

Reply to
vcard

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