Shared files/accounts?

That's the solution I suggested in my first response. You both download from the joint accounts into your own separate versions of Quicken. The only complication comes when the categorization of the entries is not automatic. You would each have to input categories for those uncategorized transactions. But keep in mind, the uncategorized transactions should diminish with each download. The first time you categorize a transaction at, say, Goodyear Tire Shops as "automotive," the next time you download a check to them, it should automatically show up as "automotive." What you might consider doing is downloading from the bank, categorizing those that haven't been categorized and then print out a ledger for your GF. Give it to her, have her download into her quicken, and then when she has to categorize, she can work from your list. (I have another complicated work-around that's percolating in my brain. I'll tell you about that one later.)

Now, I'm still confused. When you say "her bank" in the quote above, is that one of the banks where the joint account is held? Same question when you say "mine." I thought these were joint bank accounts. As a result, I'm confused by the distinction between her bank and your bank. If you're talking about accounts other than the joint accounts, the download ability is irrelevant. You only need to be able to download from the banks that have the joint accounts, so that each of you can download transactions into your own version of Quicken. For all of the other accounts (the non-joint ones) you can input manually, download, or whatever.

Reply to
DP
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As far as I know, no FI uses some kind of identification procedure where it checks the computer that's doing the downloading to see if things are kosher. the one who must do the downloads. Either of us should be able to enter

I'm not sure what you mean there. No matter who the owner is, whoever has the user ID and password can log in and download. As far as I know, no FI uses some kind of identification procedure where it checks the computer that's doing the downloading to see if things are kosher. There's no reason I can think of why you and your GF can't both download info from the same account from the same FI (as long as you don't do it at the same time). Hell, if you posted your user ID and password on this list, everyone here should be able to download from that account. Just an example, of course.

Reply to
Bob Wang

As far as I know, no FI uses some kind of identification procedure where it checks the computer that's doing the downloading to see if things are kosher. the one who must do the downloads. Either of us should be able to enter

I'm not sure what you mean there. No matter who the owner is, whoever has the user ID and password can log in and download. As far as I know, no FI uses some kind of identification procedure where it checks the computer that's doing the downloading to see if things are kosher. There's no reason I can think of why you and your GF can't both download info from the same account from the same FI (as long as you don't do it at the same time). Hell, if you posted your user ID and password on this list, everyone here should be able to download from that account. Just an example, of course.

Reply to
Bob Wang

But as long as you know the answers to the sitekey questions you can access your account from any computer in the world. It will also ask you if you will be accessing their site in the future so that it knows whether or not to add that info to the cookie. I can access my BoA accounts from several computers.

Reply to
Laura

Sorry. That is one piece of info I did not know. Is that just a quicken thing or is that also a potential problem with Quickbooks?

Reply to
Laura

Categories is a problem and we agree for the most part on the names we use. I think the transaction mapping mechanism (renaming) in Quicken should help with this, but I haven't really looked at it.

"Uncategorized" transactions are flaky in Q. For instance, it shows the buy-half of a reinvestment as uncategorized.

But keep in mind, the uncategorized transactions should

A few years ago we tried having all of our accounts in one bank, dcu.org . But they could not give us separate personal accounts and a shared account. (Honest!). The reason is they give each customer a PIN that accesses ALL accounts s/he owns. So, who owns our joint account? If it is me then I have to give her my PIN so she can access it, but then she has access to my personal files!

So she stayed with DCU and I moved the joint account and my personal account to a different bank. That bank wants $9.95 per month for transaction download to Quicken. I already pay $9.95 for Intuit Quicken BillPay. That latter works and works well.

Reply to
Stubby

I believe it only pertains to Quicken; Quicken is not written to run on a network, but I believe Quickbooks is.

Reply to
John Pollard

With this setup you would be better off being the "keeper" of the joint account in your quicken file. Download the transactions when you download your personal account, put all of hers into "uncategorized" for new payees, print off a report and have her tell you what the transactions are for so that you can update the file. This might just be the simplest solution.

Reply to
Laura

Then Quicken was written like crap. There should be 0 new considerations to consider if the file is located on the network - all of that is handled transparently by the OS. What Quicken is written to be is a single user application. The concept of having more than one user in the Quicken database at one time is totally foreign to Quicken, whether that Quicken database is local or remote. This is typical of many PC applications because they have the mindset that they is only one user ever.

Reply to
Andrew DeFaria

Still not a problem. As long as both of you can download the joint account and can do transfers in/out of the joint account, the shared part of your Quicken files should be in synch.

I notice a lot of discussion on categories, but IMNSHO that is irrelevant, each of you can categorize in your own account as per your own requirements. It is not as if the categories upload and gets downloaded into the other's files!

Reply to
MikeB

Oracle made a fortune addressing this exact issue. For instance, in the airline ticket business, there are thousands of terminals diving into the big distributed database simultaneously. It's all fault-tolerant and restartable. Quicken's database was a home-rolled version and is fairly good, but apparently it doesn't support multiple, distributed access.

Reply to
Stubby

Hell you don't need an Oracle database capable of supporting thousands of simultaneous transactions for a personal finance application. Any database is capable of handling multiple users as is file systems with appropriate coding of flocks and the like. Hell I was programming such systems on HP MPE machines back in the '80's. This is not black magic nor really that difficult to do. They just didn't do it.

Reply to
Andrew DeFaria

I said in an earlier message that I had an idea percolating in my head. Well, I think it's finally fully brewed, but I'm not sure if it's not still half-baked. As a warning, I should say in advance that this basically is an idea IN THEORY. Since I don't have separate installations of Quicken with which to try this out, I have no idea what the complications might be. I'm sure there are a lot of people on this list who will be able to simply read my description here and foresee problems, figure out if this will work, etc.

In the long run, I think you will find that if my idea is workable, it's a fairly simple solution.

OK, only one of the two of you can download from the shared accounts because only one of you has the userID/password and does not want to share that with the other. So.... the person with the user ID/password downloads the transactions and then -- and here's the beauty part -- exports the account to a QIF file. If the two computers are networked, the QIF file can be on a drive accessible by both computers. If they are not networked, then there's good old sneakernet. If the file can fit on a floppy (assuming both computers have floppy drives) then put the qif file on a floppy. Or burn it to a CD. Or store it on a USB flashdrive. Or email it from one user to the other. Or put it on a Zip disk if both machines are appropriately equipped. The person with the other computer opens Quicken and imports the QIF file. This could become time-consuming because my guess is each export will be an export of ALL transactions. I don't know if you can limit your export to a time period. I don't think you can.

Maybe you and GF can set up a schedule where you will go through this process every week (rather than every day) to put your two versions of Quicken in synch for those two accounts. It's time-consuming, but it may be the only reliable way to do what you're trying to do.

Anyone see any problems with this idea?

Before I realized the file could be exported to QIF, I was thinking about exporting the transactions as Exel or delimited files which the other user could then import. But I'm not sure if single accounts can be exported to Excel, can they? If they can, the advantage to this is that once in Excel, older transactions that have already been entered into the other account can be deleted from the Excel file before they are imported into the other person's Quicken.

Reply to
DP

I see the obvious problem: It's too complicated, involves physically moving files (floppies?????), and is time consuming. Sorry, but it's easier to limp along the way we have been at least until Intuit or a competitor offers a good solution.

Reply to
Stubby

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