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Problems running credit cards

In addition to our store, we also lease out large equipment (Refrigeration, Ice Machines, ect). We have figured out that we can't get RMS to generate lease invoices automaticly each month. So, we are using Quick Books for that portion of our business (there, you can memorize a group of invoice and hit one button to duplicate all the invoices with new invoive numbers).

The problem is that sometimes, customers will come into the store or call the store to pay their lease payment with a credit card. Unfortunately, we can't run the credit cards without going through RMS which has no record of that invoice.

Any suggestions?

Reply to
Meralee
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Create a non-inventory item called something like "Monthly Billing". Give it a price of $0 and in the options (or is it called "Special" - I forget) tab check the option for "Enter price at point of sale". Make the item non-taxable.

Add the item to a transaction, enter the price you want to charge and tender the sale.

You could use item or transaction comments to apply a reference number if you wanted to. If you Set Customer for the transaction, you would be able to generate a record of who had purchased the special item within a given time frame (Like "Last Month")...

This is probably not the best way to handle recurring billing & payments, but it would work.

Reply to
Glenn Adams [MVP Retail Mgmt]

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