Matching Deposits to Downloaded transactions

I'm guessing that the download reads simply '579'? That you are trying to match the deposit TOTAL?

When you add multiple checks together into a single bank deposit, you should not enter them individually into the operating account register. Instead, use the "Make Deposits" option under the banking menu. It will bring up a screen where you can list the individual checks received. When you save the deposit, the total will be what is entered into your bank account register.

A better choice if you use invoices is to use the "Receive Payments" window to enter the payment from the customer and apply it to open invoices. At the bottom of the Receive Payments window is an option "Group with other undeposited funds". If you select this option, all payments will be posted to the Undeposited Funds account. When you are ready to go to the bank, select "Make Deposits" and the deposit will be pre-filled with the amounts from undeposited funds. The "Group with other undeposited funds" option also appears on the Sales Receipt window, for COD or other point of sale payments.

When you are in the Make Deposits screen, verify the bank account is correct at the top left then select the Payments button to view undeposited funds. It should show them to you automatically in the Windows version(s) but you have to manually select it in Mac versions.

I forgot to say that you have to use Make Deposits to move the receipts from Undeposited Funds to your bank account (in QB) *before* you try to match transactions. You can't match transactions to a bunch of single receipts awaiting deposit.

Thanks, That did it...