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Post Closed Batches to Quickbooks

Hi,

We have just recently installed RMS and have completed the Assign GL Accounts. We want to test batch posting, so we created a copy of our QB file to play with (in case it blows up!) We are running the Canadian edition of Quickbooks Premier 2005: Retail and Repair Edition.

So, what do we do now? I've gone to Journal/Post Closed Batch, clicked the batches, but don't know what to do with 'File Name:'

What about after that? And once everything is working great, how do we re-post the batches to our 'real' copy of QB?

Thanks for any help anyone can provide!

Reply to
TonyPalmer
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Save the checked batches as an .iif file in a location where you can find it later (that is the purpose of File Name. Then, in QB, do a File|Import on the file.

You can actually open the .iif file in Notepad to see it's contents and find out what it is going to do to each account in QB. The best way to review it after importing is to look at the General Journal and review all of the entries it made. There will be one General Journal entry for each batch. I always run some reports (like P&L) to make sure the unmbers match what QB is saying.

Regarding your copy - excellent move. EVERY month I make a test copy first and import into the test copy to ensure there is nothing wrong. If 1/30 batches fails, you may have the go and delete each of the 29 Journal entries manually before reimporting to avoid doubling things in QB. Once you get a clean import and verify the numbers against RMS, then go an import the file into your real QB file.

Reply to
Jason

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