Entering a vendor refund

May 29, 2008 3 Replies
P

QB 2008 Pro



Originally I entered and paid a vendor bill by check. Subsequently, the vendor notified me that one of the owners of the business had also paid the same bill, so the vendor was including a check for the same amount.



I tried a couple of ways to enter the refund check.



  1. First I entered the credit on a bill. But that simply zeros out the payable, and doesn't increase cash 2. If I just enter it as a cash sale, the amount ends up in a customer file.

But I'd like the amount to end up as a credit attached to the vendor file in the Vendor Center.and a cash receipt so I can then record the deposit using Banking | Make Deposits and thus increase the checking account balance.



Suggestions?


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G

The credit in the vendor file ended when they sent you the check. You can't double book it.

If you meant you wanted to create a credit from the vendor and then apply the check to that credit, that can be done.

Check the help file, it is explained well there.

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H

How did one of the owners pay? Was it with a business check or from their personal funds?

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L

Enter the duplicate payment to the vendor. (Edit the check the owner wrote to the vendor. Have as the account "accounts payable". This will create a credit for the amount of the check in the vendor account).

If the owner did not pay with a business check, you can still enter the credit using the 'enter bills' screen. Tick the box that says 'credit'. For account, use whatever is appropriate for your tax structure to indicate the money came from the owner's personal account.

Use the Make Deposit screen to deposit the vendor check. Enter the vendor name in the "Received from" and have as the account "accounts payable". This will create a 'bill' you will see in the bill payment screen. Select the 'bill' and pay it with the available credit.

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