I'm putting together the specification for a small membership system for a UK society. The treasurer informs me that she has to physically destroy by shredding the direct debit form when a member leaves.
Does anyone have any reference to what the rules are if you are considering holding this direct debit forms electronically as a scanned document in a database? I'm assuming that it wanders both in the data protection and finance rules.
Thanks, Rob.
Are you sure if you are a small society, that you are talking about standing order mandates and not direct debits? Direct debits are mostly used by large companies.
The two systems are completely different.
Standing order mandates are between the member and the bank, and the society has nothing to do with it other than that they tell the member the account details and receive the money.
It still does not make any sense to me for a small society to have access to set up direct debits.The cost of indemnifying the bank where their bank account is held would probably bankrupt them anyway.
Strictly speaking, the OP said it was a small membership system rather than a small society. I guess if he routinely works on large systems (and the fact that he's putting together a specification is already way ahead of many small societies!) then this /membership application/ could seem small even if it's to be used by a /society/ that's large enough to be doing Direct Debit.
But that's all speculation :-)
Pete
Well depends upon your definition of small - ~1,500 members. It's definately direct debit :-)
Cheers, Rob.
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