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Correcting an earlier posting error of a check

QB 2008 Pro

In September, I mistakenly posted a check from a customer to a miscellaneous income account, rather than to the related Account Receivable.

Since then, the bank accounts have all gone through several months of bank reconciliations.

What's the easiest way to fix this: that is, to clear the still open A/R, remove the bogus revenue figure and keep the bank account reconciliations intact?

Reply to
PT
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Open up the original deposit. Be sure the correct customer's name is on the misc income line. Change the misc income acct to your "accounts receivable" asset acct. Save & close the deposit. Check your customer balance, should be "-0-", if that is al that was showing open. Also, you will need to go into "receive payments" for that customer. Clear that invoice against the "available credits" that will be shown.

Hoep this helps! N Owen

Reply to
N Owen

2nd note to my previous reply - only do what I've suggested if you have not closed your 2008 books & turned over to your tax preparer. If you have closed your 2008 books, then do a current year JE debiting misc income & crediting your accounts receiveble, being sure that the correct customers name is on that line. Then, follow other instructions to rec payments & clear that invoice with the available credit. N Owen
Reply to
N Owen

I had thought about it and came up with this sequence (which I haven't tried yet)

  1. Make a backup of the QB file
  2. Delete the original deposit which includes the affected check (as well as several others).
  3. In the original sale receipt (which includes several other items) delete the affected check.
  4. In Receive Payments (A/R) locate the affected receivable, and enter the check deleted in step 3
  5. Make a new deposit which now should include all the original checks as were in the deposit deleted in step 2 plus the A/R receipt
  6. In Banking | Reconcile, check off the new deposit.
  7. If somewhere there's a screw-up, reload the backup of step 1, have cup of coffee, and do some more thinking

How's that?

Reply to
PT

If you are a glutton for punishment then by all means go ahead with your idea. In my experience end users usually take the most difficult and convoluted route when confronted with simple problems.

Haskel's solution is to enter a credit note for the customer and code it to misellaneous income. End of story.

Reply to
Haskel LaPort

Don't delete the original deposit or you will impact the bank rec.

Correct the sales receipt and put the check into Undeposited funds. Then open the original deposit, hit the payments button. You will now see the check that needs to be corrected. Add the check to the deposit and delete the line with the incorrectly posted check. This will correct the deposit without deleting it or impacting your bank rec.

Reply to
Laura

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