I'm helping my wife with some accounting on QB Premium Manufacturing
and Wholesale 2009 and am not terribly familiar with QB. The General
Ledger shows a balance of $135.46 for the Payroll Liabilities account,
but the Payroll Liabilities report shows a $2.70 balance for our state
unemployment agency only. She has no employees at this time and all
payroll taxes have been paid for previous employees. The balance on
the report and the GL should be zero (0).
I don't have a clue why they don't balance and don't really care. I
just want both to be zero.
I'm thinking to use the Adjust Payroll Liabilies function to adjust
the $2.70 then use a GL entry to adjust the GL account to zero. I
don't, however, want to get things so fouled up it'll take a
Quickbooks programmer to set things right ;o)
Am I ok with my plan?
When you pay payroll liabilities, you may need to do it by using a
"laibility check" rather than a regular check.
The QB payroll system keeps track of the payroll liabilities separately from
the chart of accounts. Paying by a regular check does not adjust the payroll
liabilities in the payroll system.
Also, journal entries do not change the payroll liability report and can
cause differences between the chart of accounts and the payroll liabilities
Don't know what kind of payroll service you are using.
You may need to get someone who understands this in QB to check it out, or
dig into the payroll services manual.
But if you do as you suggest, it may work fine. If you can't make it come
out right, then get help. You can always keep track of what you do and
reverse it if needed.
I'm not one to just do entries because there are balances that need
The Payroll Adjustment part of your suggestion is probably correct but you
should first determine WHY the adjustment needs to be done before you do it.
Ditto with the GL entry that you propose.
I would run Payroll Liability report for last year. Display the report by
quarter to see when the balance occured. Chances are the rate charged by the
state changed on the forms but was not corrected in QB for the entire
quarter. You should be able to see the change on the forms filed with the
As for the GL adjustment, I would run a Transaction detail report on that
account and look for non payroll transaction are hitting that account. That
will help you determine what the offsetting account to use on the correcting
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